Regulatory Reminders:

Quick Tips for Your Study Team

• Always download the latest forms (protocols, consent templates, applications, etc.) directly from the COMIRB website— they’re updated regularly!
• Email subject lines matter: Include the COMIRB #, PI name, and a short study title every time.
• Stay organized: Save gift card logs and receipts in a shared folder accessible to your team — this helps ensure continuity if team members change.
• Don’t forget to share your updated CITI training certificates with the ARC team to avoid study delays!

Ensuring CITI training is affiliated with CU:

If your CITI training certificates list a previous institution, please add your affiliation to CU in the CITI Program website using these steps:

1. When you log into the CITI Program website, click “Add Affiliation” on the home page
   
2. Search for and select “University of Colorado Denver” then agree to the terms
   
3. Enter your CU email, employee ID or POI #, and other required info
   1. Note: If you do not have a CU employee ID, you can request a POI number
   
   
4. Complete the required CITI training courses relevant to your research, including human subjects training and potentially other specialized training like GCP, depending on your role and research focus.

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Research Updates:

2026 Lorna Grindlay Moore, PhD Faculty Launch Awardee Announcement

It is our pleasure to announce that the 2026 Lorna Grindlay Moore, PhD, Faculty Launch Fund award goes to Kelly Bogaert, MD! Dr. Bogaert is a clinical instructor at Denver Health and Assistant Professor of Obstetrics and Gynecology at the University of Colorado School of Medicine. Her research project is titled “A baseline assessment of the Surgical Trainer for InTerventions to Control Postpartum Hemorrhage (STITCH) in Rwandan Obstetrics and Gynecology Resident Physicians”. Congratulations to the awardee!

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Research Announcements:

Publishing Open Access in Line with New NIH Policies

New guidance from the NIH requires that any NIHMS-funded research accepted for publication in a journal, on or after December 31, 2025, must be submitted to PMC upon acceptance for publication, for public availability without embargo upon the official date of publication. There are several ways to comply with these guidelines, as detailed on this page from the Strauss Library. In brief, publications containing information funded by the NIH can be published:

1. Directly to a PMC-archived open access journal.
   1. Note, this may incur fees. For a list of journals that have reduced-cost or waived fee publication agreements with CUAMC, please visit this page.
   2. Additionally, Directory of Open Access Journals may help you find a journal with low or no fees
2. Self-deposit.
   1. If you are unable to submit to an open access journal, you can self-deposit your manuscript to the NIHMS database, where it can be archived in PMC.
   2. Please note: if this research is funded by a European PMC funder (such as the WHO), different rules apply. Ensure you are familiar with all funder requirements prior to choosing the correct repository.

For any questions, please reach out to [email protected] at the Strauss Library to ensure you are complying with all funder requirements.

Medical Affiliate Research Invoices

With new Marketplace upgrade, the process for submitting invoices to CU Medicine and UCHealth has changed as well as the Marketplace access role needed. Please see the guidance documents on how to submit payments on this new interface. You can reach out to [email protected] with any questions.

COI Disclosure Period

The next Conflict of Interest (COI) collection has begun as of Wednesday, August 6, 2025 and COI Disclosures will be due by the end of October 2025.

As a reminder, a COI Disclosure must be filed by faculty, officers, staff with fiscal roles, staff who negotiate on behalf of the university, and individuals who are engaged in research.

Questions? Click here to visit the COI webpage for more information on the University of Colorado Denver | Anschutz Medical Campus Conflict of Interest Policy or contact the COI staff at [email protected].

ePERS Tutorial

Have you received an email about your ePER? An ePER is an Electronic Personal Effort Report. Individuals who work on sponsored projects are required to certify their effort on those projects per Uniform Guidance. If this applies to you, you will receive emails after the end of each term (Spring, Summer, and Fall) asking you to complete the certification within 120 days. The subject line will read “Your ePER Requires Certification” and you will receive periodic reminder emails until the certification is complete. The instructions on how to find if you have outstanding ePERs and how to complete the process are (ATTACHED/LINKED) here. If you have any questions, please contact Pamela.[email protected].

Guidance on Salary Limitation for Grants and Cooperative Agreements FY 2026

NOT-OD-25-085: Effective January 1, 2025, the salary limitation for NIH is $225,700.

For active awards, including awards that have been issued in FY 2025 (continuation and new) that were restricted to Executive Level II, if adequate funds are available, and if the salary cap increase is consistent with the institutional base salary, recipients may rebudget funds to accommodate the current Executive Level II salary level.

Updated CDMRP Requirements

The Department of Defense's Congressionally Directed Medical Research Program (CDMRP) has officially adopted the NIH Common Formats for the Biographical Sketch (biosketch) and Other Support documents.

What This Means for CDMRP Applicants

• CDMRP applicants must now use the Common Form Biosketch for senior/key personnel. This can be generated through Science Experts Network Curriculum Vitae (SciENcv), while this can be completed using the manually official Common Form template we highly suggest using SciENcv’s NIH or NSF options.
• Applicants are strongly encouraged to use SciENcv to manage and generate biosketches and other support documents. SciENcv ensures proper formatting and integration of data from trusted sources such as ORCID and eRA Commons. We do recognize that this tool is not perfect, but it is a step in the right direction.
• Certification Requirement: When downloading forms from SciENcv, senior/key personnel must certify that their information is current, accurate, and complete, including all domestic and foreign appointments and positions.
• NIH Timeline: NIH has postponed its implementation of the Common Forms; CDMRP is proceeding with the requirement.

Grant Writing Workshop

The objective of this course is to provide an opportunity for junior faculty, postdoctoral, and clinical fellows in the Department of OB-GYN to acquire knowledge and basic skills in grant writing.

Format: Individual mentoring + small group workshop, meets once a week for 5 weeks with writing assignments to accomplish in between meetings. Adequate time for writing (participant) and reading/providing feedback (mentor) must be available during this period.

Time: August 6 – September 17. Wednesdays 4:00-5:00 pm (in person). For more information, contact Thomas Jansson ([email protected])

Manuscript Writing Course

The OB-GYN Manuscript Writing Course will take place from October 9-20th, hosted by Hannah Dimmick, department scientific editor. The course will be held virtually, 4-5pm each Wednesday during the time period (4 sessions total). Attendees are welcome to bring a manuscript to work on throughout the course (personalized feedback will be provided throughout if so), but it is not required. The course is geared towards fellows and junior faculty, but anyone is welcome to attend. The course will go over basics of scientific writing, as well as component-by-component instruction for developing an IMRaD-formatted paper, including methods, strategies, and best practices for writing. To register, please follow this link: https://ucdenverdata.formstack.com/forms/ob_gyn_manuscript_writing_course_registration

Research Updates:

Guidance on Listing Affiliations in Publications

The Strauss Health Sciences Library has provided guidance on proper listing of campus affiliation for publications. This improves the department's and university's ability to find and publicize faculty publications. Correct affiliation involves Primary Campus + Schools and Colleges. In particular, ensure that you are including “Anschutz” (spelled correctly) in your affiliations.

For example, the following are examples of correct affiliations:

• Department of Obstetrics and Gynecology, School of Medicine, University of Colorado Anschutz Medical Campus, Aurora, CO, USA
• Division of Reproductive Endocrinology and Infertility, Department of Obstetrics and Gynecology, School of Medicine, University of Colorado Anschutz Medical Campus, Aurora, CO, USA

Some incorrect affiliations include:

• Division of Reproductive Sciences, UC Denver School of Medicine, Denver, CO [Should list campus as University of Colorado Anschutz Medical Campus]
• Department of Obstetrics and Gynecology, CU AMC, Aurora, CO [Full campus name should be spelled out]

CU Reproduction (CURE) Review Panel

The objective of the CURE Review Panel is to identify weaknesses and improve proposal quality.

Minimum requirements for submission

1. R-Awards: Title, Summary, Aims, Strategy, Literature, Justification, Bio sketches.
2. K-Awards: Title, Summary, Aims, Career Goals, Strategy, Literature, Justification, Bio sketches (including Mentors).
   Please include a Summary Statement and Response to Critique. Compile an almost complete proposal as a single PDF, include word file for scientific editing, and send it to [email protected]. For any questions, please contact Thomas Jansson.

2024 submission deadlines (by 5pm):

• September 25
• December 2

For more information please visit the website.

COI Disclosure Period

The next Conflict of Interest (COI) collection has begun as of Wednesday, August 7, 2024 and COI Disclosures will be due by the end of October 2024.

As a reminder, a COI Disclosure must be filed by faculty, officers, staff with fiscal roles, staff who negotiate on behalf of the university, and individuals who are engaged in research.

Questions? Click here to visit the COI webpage for more information on the University of Colorado Denver | Anschutz Medical Campus Conflict of Interest Policy or contact the COI staff at [email protected].

Proper Use of AI

Not all generative AI is approved for use at the university. In particular, ChatGPT is not approved.

The following AI assistants are recommended for use:

• Microsoft Copilot for Web or Microsoft 365
• Available through your university Microsoft account
• Ensure when using that you see the green “protected” image appear
• Copilot can be used with confidential data
• Zoom AI Companion
• Available through your university Zoom account

The following AI image generators are approved for use:

• Adobe Firefly
• Available through Adobe Creative Cloud license
• Microsoft Copilot
• Hosts DALL-E 3

The following AI environments are recommended for use:

• Vertex AI
• Can be used with confidential data
• Google Cloud console tool
• Can be accessed by submitting a Google Cloud request to the Enterprise Research Computing Team; contact [email protected] if you would like to set up an account.
• Azure OpenAI
• Will be available to university employees soon

SkillSoft/LinkedIn trainings for AI use will be potentially available soon.

ScieNFT Preprint Server Department Account

The OB-GYN Department has recently obtained an account on the blockchain-based preprint server ScieNFT. This server allows for any preprint to be tokenized as an NFT with the goal of providing better tracking of scientific manuscripts, better coordination between researchers and funding sources, and greater transparency in data sharing. If you would like to utilize this server, please contact Hannah Dimmick ([email protected]) to inquire about accessing the department account.

Upcoming Events:

Manuscript Writing Workshop

A manuscript writing workshop (taught by Hannah Dimmick, the department scientific editor) will take place in the weeks following the grant writing workshop.

This course will run for 6 weeks from October 16 - November 20th on Wednesdays from 4-5PM and will be taught in a hybrid format.

The course is geared towards clinical/post-doctoral fellows and junior faculty but may be able to accommodate others upon request.

Content will include basics of outlining, structuring, writing style, grammar, effective use of figures, and revising.

The goal of this workshop will be for each individual to produce a completed manuscript by the end of the program, so participants should arrive with (at minimum) research results or (at maximum) an early draft.

If you would like to sign up or have additional questions, please contact Hannah Dimmick at [email protected].

2024 Department of OB-GYN Research Retreat

Join us on Wednesday, October 2nd for the 2024 Department of OB-GYN Research Retreat, and submit your abstracts by Friday, September 13th for the Research Retreat Poster Session.

Visit the event website for more information!