Instructions and Forms

You will receive and submit a lot of paperwork from now until the end of your medical career. To help you start to keep track of everything, we strongly recommend you create a "Docs Docs" folder on your computer. You can, of course, name this however you please, but we strongly encourage you to create a folder that has all of the important documents you'll need to reference throughout your residency training in one place.

We suggest you start this by including all the following documents you'll receive/complete during onboarding and orientation:

• Medical School Diploma
• CO Training License
• ACLS/BLS Wallet Cards
• Copy of NPI Number from NPI Enumerator
• I9 Documents
• VA Without Compensation (WOC) letter
• VA Talent Management System (TMS) Certificate
  • This is an annual requirement so will need to keep hold of the most up-to-date certificate*
• W-9 Form
• Malpractice Letter
• Medicare (PECOS) Enrollment Letter
• Medicaid Enrollment Letter
• CU Account Information
• W4
• Benefits Information
• Immunization Record
• Mask Fit Size

Throughout onboarding, you will need to send us copies of your onboarding documents. For any of those not completed online and if you don't have access to a scanner, we recommend downloading the TinyScanner App which seamlessly converts images to PDFs.

These are additional resources you should save and keep handy throughout your residency training.

•  Payroll FYIs - for information regarding pay, CU account updates, etc. throughout your training.

• DHMC Access and Badge Activation Instructions- use 2 weeks prior to any DH rotations to reactivate DH account and access

• School of Medicine GME Badge Information

• How to Access MedHub- you will be able to fully access MedHub by June.

• CU Email Forwarding Instructions
  • We will begin communicating with you via your CU email address instead of your preferred email starting June 3rd.
  • GME will begin utilizing your CU email instead of your personal / non-institutional email a few days before your start date (you will be notified exactly when the switch occurs). 

• Address Changes - whenever you have an address change, make sure you update this in your CU Portal:
  • Login to https://passport.ucdenver.edu
  • Select "CU Resources Home" at top left of page:
  • Select the drop-down "My Info and Pay"
  • Select tile "My Info"
    • Make sure BOTH Home and Mailing addresses are updated

Colorado Voter Registration:

The Colorado Secretary of State’s website with voter registration information and general information on voting – including in person and drop off locations. This will be helpful regardless of where you live in the area.

You can register to vote up to and on Election Day. Ballots are mailed out usually by mid October so that is something to keep in mind if you prefer to drop it off.

Due: April 8th, 2024

• Get to Know You Form

• We will be using the information you provide to create intros for each of you to share with the entire program. This will also be included on our social media!

Due: April 12th, 2024

Email a PDF copy to IMRP-Recruitment@ucdenver.edu with the naming convention: “Lastname_FirstName_COTrainingLicense”

• Before you apply, review the Colorado Medical Board Training License Application Checklist. You are applying for a Physician Training License (TL), not a Physician (DR) License. 

• To apply for your training license, open the link to the Training License Application and select 'Don't Have an Account - Register".
  • Fill out the application as if you are already a resident (you are employed as a physician by the University of Colorado/University of Colorado Hospital)

• You will receive your CO Training License wallet cards from no-reply@www.colorado.gov. 

Important instructions for submitting your application based on your track/program:

1) For Categorical, Hospitalist, Physician Scientist, Preliminary (not including Categorical Neurology at CU), or Primary Care track interns, please follow these instructions:

• Training Program Statement Form
  • We will submit the Program Statement Form for you.
  • This form will be submitted on Wednesday, March 20th, 2024.
  • If you do not identify the program correctly (see below), your application will say "missing training program statement form" as they can't link your application with our form. Please let Elle know if you still see this on April 10th, 2024. 

• Identifying the Program:
  • Question 15 will ask you, "Enter the name of the program into which you have been accepted" portion. You must list "University of Colorado Internal Medicine Residency Program".
  • DO NOT put just 'University of Colorado' as CU has several dozen training programs all applying for licensure so specific program information is needed.
  • Select "Categorical" for training license
  • If asked to identify your Program Director: enter Dr. Julia Limes.

• For the “Public Address” and “Mailing Address” sections, please use the University of Colorado Internal Medicine Residency Program address:
  • 12631 E. 17^th Ave., Mail Stop B177
  • Aurora, CO 80045

• Be sure you check the box for the following question:  “SECURITY OF PATIENT MEDICAL RECORDS – By checking this box, I attest that I have developed a written plan to ensure the security of patient medical records in compliance with C.R.S. 12-36-140.”
  • The CMB is aware you do not develop this, but you follow the security plans of the hospital. Make sure you check this box.

• For the HealthCare Profile Questions, select the following answers to these questions:
  • Are you currently practicing in the healthcare profession associated with your profile? - YES
  • Location of Practice:
    • 12631 E. 17th Ave., B177
    • Aurora, CO 80045
    • 303-724-1784
  • Do you have a current affiliation or clinical privileges with any Colorado Hospital? - "YES"
  • Colorado hospital affiliations:
    • University of Colorado Hospital
    • Affiliation = other
    • Aurora
  • Do you have a current affiliation with any healthcare facility or a non-Colorado hospital? - "NO"
  • Do you have a current business ownership interest in any healthcare-related business? - "NO"
  • Do you have a contract with any business whose mission relates to healthcare services or products where the value is greater than $5000 annually - "NO"
  • Do you have an employer in the profession in which you are licensed or are applying for a license? - "YES"
    • Employer:
      • University of Colorado / University of Colorado Hospital
      • 12631 E. 17th Ave., B177
      • Aurora, CO, 80045
      • 303-724-1784

2) For Preliminary interns who matched into the University of Colorado's Neurology Residency Program, please follow the below instructions:

• Training Program Statement Form
  • The Neurology Program Coordinator will submit your Training Program Statement Form on Monday, March 18th, 2024.
  • If you do not identify the program correctly (see below), your application will say "missing training program statement form" as they can't link your application with Neurology's form. Please let Elle know if you still see this on April 10th, 2024. 

• Identifying the Program:
  • In the "Enter the name of the program into which you have been accepted" portion, please list "University of Colorado Neurology Residency Program". 
  • Select the appropriate corresponding license for your Neurology training license
  • If asked to identify your Program Director: enter Dr. Doug Ney.

• For the “Public Address” and “Mailing Address” sections, please use the University of Colorado Neurology Residency Program address:
  • 12700 E. 19th Avenue, Mailstop B182
  • Aurora, CO 80045

• Be sure you check the box for the following question:  “SECURITY OF PATIENT MEDICAL RECORDS – By checking this box, I attest that I have developed a written plan to ensure the security of patient medical records in compliance with C.R.S. 12-36-140.”
  • The CMB is aware you do not develop this, but you follow the security plans of the hospital. Make sure you check this box.
  
  
• For the HealthCare Profile Questions, select the following answers to these questions:
  • Are you currently practicing in the healthcare profession associated with your profile? - YES
    • Location of Practice:
      • 12700 E. 19th Ave., B182
      • Aurora, CO 80045
      • 303-724-4330
  • Do you have a current affiliation or clinical privileges with any Colorado Hospital? - "YES"
  • Colorado hospital affiliations:
    • University of Colorado Hospital
    • Affiliation = other
    • Aurora
  • Do you have a current affiliation with any healthcare facility or a non-Colorado hospital? - "NO"
  • Do you have a current business ownership interest in any healthcare-related business? - "NO"
  • Do you have a contract with any business whose mission relates to healthcare services or products where the value is greater than $5000 annually - "NO"
  • Do you have an employer in the profession in which you are licensed or are applying for a license? - "YES"
    • Employer:
      • University of Colorado / University of Colorado Hospital
      • 12700 E. 19th Ave., B182
      • Aurora, CO, 80045
      • 303-724-4330

NOTE: Every residency and fellowship program in Colorado is applying for licenses at the same time, on top of new physicians applying for licenses who have completed residency. As a state government-funded entity, they do not have the staff to keep up with the high volume of requests. Please be patient as you wait for your wallet cards.

Due: April 12th, 2024

If you do not already have an NPI number:

• Please follow the Instructions for Creating an NPI Number.

• A copy of your NPI confirmation will be sent to Jennifer. Once we receive it, we will send it to you.

• Please keep a copy of your NPI confirmation and the final NPI Number documentation for your records. You will need this for the rest of your career as a physician.

If you already have an NPI number, please read the following carefully:

Your NPI number needs to reflect the location and specialty of where you are currently practicing medicine. Please read the below depending on your situation and when ready to update your NPI, follow these Instructions for Updating an NPI Number. 

• If you have already practiced medicine outside of medical school, but are no longer actively engaged in clinical activities - you can transition your NPI to our program immediately. 

• If you are actively engaged in clinical activities outside of medical school - you cannot transition your NPI to our program until you are no longer practicing. Please reach out to Elle at IMRP-Recruitment@ucdenver.edu if this pertains to you.

• If you are currently practicing medicine in a different residency program, but are transferring to our program - you must update your NPI once you reach your current residency program's agreed-upon end date. 
  • By April 12th: send Elle the original email you received from the NPI Enumerator at  customerservice@npienumerator.com
  • By June 23rd: Once you reach your current residency program end date, update your NPI location to our program.

• Once you submit your NPI updates, a copy of your NPI confirmation will be sent to Jennifer. Once we receive it, we will send it to you.

• Please keep a copy of your updated NPI enumeration confirmation for your records. You will need this for the rest of your career as a physician.

Due Dates:

• Online System Submission in APDs/IAM (WOC Packet Documents and TMS): 7 days after receiving the welcome email from the VA
  • Complete this confirmation form once you complete everything in APDs so we can internally track progress and help facilitate any issues with the VA.

• Fingerprints: May 10th
  • Make sure you complete the Fingerprint Scheduling Form so we know you have scheduled your appointment

VA Onboarding Process:

• You will receive a welcome and invitation email from MVI.System@va.gov initiating the VA onboarding process to your personal / non-institutional email. This email will contain a website link and temporary password.

• One of the first directions you will be given is to access ID.me in the IAM Invitation Service to create an account and your digital signature.

• You then will continue in the IAM system to complete the onboarding documents for your Without Compensation (WOC) Packet.
  • If you do not receive this email, please check your spam/junk folders.
  • Once you are sent this email, you have 7 DAYS to complete everything asked of you. Please make sure you address this quickly and reach out with any questions!
  • There is a messaging portal inside the system where you can ask the VA questions.

• Once you submit all the onboarding documents, the VA will review for accuracy and completeness.

• Fingerprints:
  • Once sponsored in USAccess, the VA will email you instructions about how to make a fingerprint appointment (this may happen before you receive the welcome email noted above).
  • Follow the instructions in the email you receive the schedule a fingerprint appointment
  • Make sure you schedule your appointment at VA Medical Center! This is crucial!
  • Once you've scheduled your appointment, complete the Fingerprint Scheduling Form so we know you have scheduled your appointment
  • If you already have an active VA badge, we are still waiting on instructions for you regarding fingerprints. Please wait for more information from Elle!

WOC Packet Items – Important Details:

Information you will need:

• Affiliate Number: University of Colorado School of Medicine
• Program:
  • CAT, HTP, PC, PSTP Trainees: Internal Medicine
  • Prelims (Ophthalmology and other specialties): Internal Medicine
  • Categorical Neurology Prelims at CU: Internal Medicine / Neurology
• Program Start Date: 06/23/2024
• Program End Date:
  • CAT, HTP, PC, and PSTP Trainees: 06/22/2027
  • Prelims (Ophthalmology and other specialties): 06/22/2025
  • Categorical Neurology Prelims at CU: 06/30/2028
• Your NPI Number – you don’t need to include your training license number, but must include your NPI

Documents to Complete in IAM:

• Initial Worksheet – VERY IMPORTANT
  • Name MUST be entered exactly as it appears on your supporting identification, including spaces, hyphens, apostrophes, etc.
  • If your name on the Initial Worksheet does NOT match your supporting documents or if you make any mistakes on this form, you must stop and contact the VA at VHAECHAcademicAffiliations@va.gov for further instructions.
  • If your name matches and everything looks correct, digitally sign this document.

• Health Professions Trainee Data Collection Form (VA Form 10-2850D)
  • Complete all applicable questions and sign digitally.

• Declaration for Federal Employment (OF-306)
  • Complete the questions on the form
  • Digitally sign as an APPLICANT.
  • After your swear-in ceremony during orientation, you will be re-sent this form to sign as an appointee.

• Random Drug Testing Notification and Acknowledgement
  • Read document, digitally sign, and date electronically

• Appointment Affidavits (SF 61)
  • Enter your information in the top half of this document only:
    • Appointment Position: Resident
    • Department: Department of Veterans Affairs
    • Bureau/Division: Veterans Health Administration
    • Place of Employment: Rocky Mtn. Regional VA
  • Confirm information and submit document
  • You will sign after your swear-in ceremony as an appointee

• Department of Veterans Affairs – Without Compensation (WOC) letter (FL 10-294)
  • Confirm information and submit document
  • You will sign after your swear-in ceremony as an appointee

Once you have completed all documents in APDs - please complete this confirmation form so we can internally track progress and help facilitate any issues with the VA.

If any of these documents are submitted incorrectly or the VA requires edits, the document(s) wll be rescinded and you will be asked to re-submit. You will once again have 7 days to resubmit but should complete ASAP.

VHA Mandatory Training for Trainees Certificate:

• Look for an email from MVI.Systems@va.gov with instructions for how to access the Talent Management System (TMS)

• If you do not already have a TMS account:
  • Follow the instructions sent to you to set up an account
  • Once you have created an account, you are to complete the training titled, “VHA Mandatory Training for Trainees (MTT) (VA 3185966)”
  • Upon completion, save a copy of the training certificate. The online system will record that the MTT has been completed

• If you have previously created a TMS account as a student or at another VA location:
  • You’ll receive a message that your SSN already exists in TMS if you try to create an account.
  • Email VHAECHTMSHelpDesk@va.gov requesting they assist you in transferring your account to Denver and accessing your account (if unable to access).  If you don’t receive a response within 48 hours, let Elle know.
  • Log in to your account and you should see an option to complete the "VHA Mandatory Training for Trainees - Refresher" course under the "My Learning Tab" > "To-Do" widget.
  • This is an annual requirement. If you already completed the refresher course this academic year (23-24), download that certificate as you won't be able to retake it until next academic year.
  • Upon completion of the refresher course, save a copy of the training certificate. The online system will record that the MTT has been completed.

• How to Download Completion Certificate:
  • Option 1:
    • Log in to TMS
    • Select the User icon next to your name in the upper right
    • Select View Completed Trainings from the dropdown menu
    • Select Completed Work in the lower right side of the page
    • Hover over the Title of the class you would like a certificate printed for
    • Select Print Certificate from the pop-up box
  • Option 2:
    • Log in to TMS
    • From your dashboard select "My Learning"
    • Under the "Learning History" tile, select "View All"
    • Select the course you are looking for and you should be given the option to download your certificate

Fingerprint Appointments:

• You will need to bring 2 forms of ID – see PIV Acceptable Forms of ID
  • Your two forms of ID must match in how your name appears – i.e. if your middle name is included on one, it must be included on the other

• Needed Codes:
  • SOI Code: VAK7
  • SON Code: 1821
  • Sub-Agency: 104535

• If you already have a VA badge, we are still waiting on instructions for you regarding fingerprints. Elle will send an update as soon as she has one!

• Once you have scheduled a fingerprint appointment, please complete our Fingerprint Scheduling Form so we are aware.

A few FYIs:

• Do not share your invitation code. Each code is specific to you. Sharing invitation codes will cause incorrect data to populate and will significantly delay your onboarding process.
• Your badging appointment will take place during intern orientation. You do not need to schedule a badge appointment.
• During your badging appointment, you will:
  • Receive an orientation and will be assisted in logging onto a VA computer
  • Access your VA email and obtain codes for the VA’s electronic health record systems, CPRS and VISTA via your VA email
  • Be given a link to request remote access
  • Be given a secure card reader

Due: April 21st, 2024

The Individualized Learner Plan (ILP) was designed and implemented by the Alliance for Academic Internal Medicine (AAIM) Learner Handoff Standards Task Force to help bridge the transition from medical school to residency training. We participated in their 2022 pilot study and found the information useful in making sure we provide helpful mentorship and curricular experiences to our trainees. 

Your answers will in no way affect your clinical schedule or experiences. This will be used to help us make sure we are best helping you become the doctor you want to be.

• Individualized Learner Plan
  • We recommend you complete this with a faculty mentor, but it is okay to submit on your own
  • A PDF copy of your ILP will be emailed to you shortly after you submit.

Due: April 21st, 2024

We recommend that you purchase a white coat by orientation. Though you are not required to and you are not required to wear one on rotation, most residents wish to have one for clinic or certain occasions (for example, the housestaff photo we take during orientation) and some wear them frequently. We encourage everyone to get one before orientation. Please know we will not reimburse the purchase of a white coat. 

To order a white coat:

• Complete the White Coat Order Form and send it to sm8135@bncollege.com. 

• After sending your order form, you will be sent a link to complete payment. Make sure you choose "in-store pickup" and enter "Elle Contreras" as the pick-up person.

• Once you submit your form and complete payment online, your order cannot be canceled.

Please note the naming convention we typically use for white coats:

• First Name, Last Name, Credentials
• Ex: Jane Doe, MD or John Do, DO or Jane Doe MD, PhD
• If you will be undergoing a name change, you may put your current and future last name. For example, "Jane Doe Smith, MD"

Sizing FYIs from the Vendor:

• For women's coats - order a coat size similar to your dress size
• For men's coats - order a coat size similar to your suit size and/or chest size
  

Due: April 21st, 2024

• Mentoring Form

• By submitting this form, we will be able to set you up with a residency coach. 

Due: April 21st, 2024

Email a PDF screenshot of your parking registration confirmation to IMRP-Recruitment@ucdenver.edu titled "Last Name_First Name_ DH Parking". Everything else will be submitted in DocuSign.

All of your Denver Health onboarding forms, except for the parking registration (see below) will be sent to you via DocuSign on April 12th, 2024.

• Step 1: Parking Registration 
• Complete parking registration here following these instructions

• When registering for parking, use your current car information, even if you will be getting new plates, car, etc. after 4/21/2024. Similarly, submit your registration without car information if you will be getting a car later on. You can easily change this during orientation with the parking office.

• Make sure you add in your CU Employee ID number provided to you when you received your CU email address.

• DO NOT include a personal email address. You need to provide your CU email as personal emails will not be accepted.
  
  
• Please take a screenshot of your registration confirmation (it will look like the below but with your info included) so we have a record. Send to Elle per the instructions above. 

• After registering for parking, you may receive a message from Denver Health noting a space has become available and requesting you respond within 72 hours. This is an automated message set up for any person working at Denver Health. Please DISREGARD and DO NOT RESPOND. You will receive your permit during orientation. 

• Step 2: DocuSign
• Elle will deliver a DocuSign to your preferred email with the remaining forms you need to complete for Denver Health on April 12th.

• Complete the designated fields throughout the DocuSign. Two sections require you to review additional forms before signing. When you reach these sections, please see below:
• Orientation and Training Handbook - review and then sign the acknowledgment in DocuSign
• VPN Policy - review and then sign the VPN form in DocuSign

DH VPN and DUO Registration:

• You won't be able to complete the VPN/DUO steps until your Denver Health account has been created.

• The DHMC VPN Instructions are for your reference at this time and will be applicable when you are fully onboarded and presenting for rotations.

• The DH IT team will send an additional email with the same instructions when your VPN access has been granted.

During Orientation:

• Denver Health badges and parking tags will be distributed.

• Computer access will be arranged.

• You will be required to sign a Badge and Parking Permit Acknowledgement Form on-site.

Due: April 29th, 2024

Items in this package take a lot of time. Please start early!

This package will be delivered to your personal / non-institutional email address on Friday, April 19th from the Graduate Medical Education (GME) office at the following email: do-not-reply@medhub.com. 

In order to ensure that this email is received, we recommend you add the MedHub email listed above to your safe sender's list and/or make sure to check your junk mailbox on April 19th.

All instructions, links, and attachments will be included in the online MedHub package.

A few FYIs:

• You will be asked to upload USMLE / COMLEX score reports. While you will be asked for both, you only need to upload the score reports for the test you took. GME will waive the other score report request depending on what you upload.

• You won't have access to MedHub when the package is delivered. You can access the the package using the link provided in the email from do-not-reply@medhub.com.

• The canvas modules can take approximately 12 hours to complete. Get started on these early!

• The package has a mix of required actions to complete each section:
  • Completion button: Must review the document and use the completion button to acknowledge you have reviewed and completed the item.
  • Dynamic form: Form you will fill out in the package directly and will be routed for approval.
  • Electronic signature: you will sign directly in MedHub by typing your name exactly as it appears.
  • File upload: Must upload the completed, requested document.

Due: April 29th, 2024

This due date is a recommendation, not a hard deadline.

If you are unable to obtain the Denver Health required immunizations by April 29th (First MedHub Onboarding Package Due) or June 10th (start of intern orientation), that's okay. Denver Health will administer any immunizations you are missing at your intake appointment.

As a resident with the University of Colorado, there are certain immunizations you are required to show proof of having. There are 2 places you will be asked to show proof of immunization:

1. First MedHub Onboarding Package
2. Denver Health Intake Appointment

MedHub Onboarding Package

• You will be asked to provide proof for as many immunizations as you can from a provided list.
• You are not required to provide proof of immunization for all of these.
• This list will include:
  • TB Screening (or prior positive documentation)
  • Hepatitis B S Ab Titer
  • Hepatitis B Vaccine
  • Measles, Mumps, Rubella (MMR) Titer
  • MMR Vaccine
  • Tdap Vaccine
  • Varicella/Zoster
  • Mask Fit
  • COVID-19 and Boosters
  • Any Other Immunizations
• The first MedHub package is due on April 29th, so we recommend obtaining the required Denver Health immunizations by then (see below)

Denver Health Intake Appointment

• The following immunizations are required in order for you to rotate at Denver Health.
• We highly recommend you obtain these immunizations prior to the start of intern orientation, June 10th if not by April 29th. 
• If you do not obtain these by then, Denver Health will administer any you are missing during your intake appointment.
• Required immunizations include:

**titers are okay, you just need to show proof they don't expire**

Due: June 3rd, 2024

PDF copies of your BLS and ACLS wallet cards should be sent to IMRP-Recruitment@ucdenver.edu with the following naming conventions:

• Last Name_First Name_BLS
• Last Name_First Name_ACLS

Instructions:

You must have BOTH of your AHA accredited, in-person ACLS and BLS certifications valid through June 2025.

If your certification for either is going to expire before June 2025, then you need to get re-certified now.

• We do NOT provide ACLS/BLS re-certification for you prior to your residency starting, so you will have to pay for your recertification. We do not reimburse for these certifications.

• Please work with your institution or local course offerings to secure in-person BLS and ACLS certification courses.

• If you are unable to secure in-person training from your institution or current location, please let Elle know at IMRP-Recruitment@ucdenver.edu. The University Hospital and Denver Health provide courses and we can send you the course schedule to try and arrange accordingly around housing hunting trips, etc.

Due:  June 3rd, 2024

Send your completed form to IMRP-Recruitment@ucdenver.edu titled "Last Name_First Name_W9"

• Once you have a current Colorado address, complete the W-9 Form

• Follow the instructions on page 3.

• Make sure you sign at the designated spot on page 1 before sending it to Elle!

• Save this in your Docs Docs folder as you'll need this when you submit for your Colorado Medicaid enrollment on June 23rd.

Due: June 8th, 2024

This package will be delivered to your personal email address on Tuesday, May 28th from the GME office at the following email: do-not-reply@medhub.com.

Instructions will be included in the MedHub package directly.

A few FYIs:

• This package is smaller and requires you to complete 3 items:
  • 2024 Colorado Medical Licensure Information
  • Upload your Colorado Training License Wallet Card
  • Upload your Medical School Diploma (PGY1 only)

• If you will not receive your diploma by June 8th, please upload it as soon as your receive it. GME is aware that some Medical Schools release their diplomas at a later date.

• If you won't have your diploma by June 8th - please let Elle know!

Due: June 22nd, 2024

**You won't be able to install this on your personal laptop until you have your CU account information**

In order to access certain applications throughout residency training, you will need remote access to CU's Virtual Private Network (VPN).

You will need both your phone and personal laptop to complete the following instructions:

• Download and Install DUO Multifactor Authentication

• Download and Install GlobalProtect VPN on your personal laptop (choose the instructions depending on your type of laptop):
  • Linux Users - VPN Installation Instructions
  • Mac Users - VPN Installation Instructions
  • Windows Users - VPN Installation Instructions

   

• Once you have installed both DUO and the GlobalProtect VPN, you will be able to access CU resources and applications off-campus. 

• To ensure your installation was successful, follow the How to Use VPN when Off-Campus instructions. If it doesn't work immediately for you, please try again in 24-hours.

• If you are having any trouble with the installation, please email Elle at IMRP-Recruitment@ucdenver.edu. 

Due: June 23rd, 2024

Malpractice Letter

This will be needed when you apply for Colorado Medicaid Enrollment in June.

Your malpractice letter will be available on May 3rd, 2024 if you have a fully signed training contract.

• If your contract has not been signed by all parties before then, GME will upload your malpractice letter as soon as your contract has been approved.

Instructions for how to access your letter:

1. Login to MedHub Home Page: 
   1. https://cuanschutz.medhub.com/
   2. FYI - if you are unable to log in to the MedHub, you may not have access yet. You will have access by June if not before.
2. From your MedHub Home Page, select Review Records from the Tasks channel 
3. Scroll down to the Shared Files section and open the Malpractice Confirmation PDF to download.

Due: June 24th, 2024

The final MedHub package will be sent to your CU email address on June 23nd from the following email: do-not-reply@medhub.com.

Because providers are unable to apply for Medicare and Medicaid enrollment until their official start date (June 23rd) the turnaround for this package is very quick (about 24 hours).

You will need to submit proof of application SUBMISSION for each, NOT proof of enrollment. 

You will receive access to the Medicaid and Medicare Enrollment package in MedHub on June 23rd.

• This is your official first day of internship and the start of basecamp. 

• You will start and submit both your Medicaid and Medicare (PECOS) applications on 6/23. It should take you approximately 15 minutes to start and submit both applications.

• Elle will send you specific, step-by-step instructions for completing your CO Medicaid enrollment in the morning on 6/23. Please follow these instead of the ones included in the MedHub package. Our instructions contain important information we need you to include for Internal Medicine. 

• Once you've submitted both of your applications, upload your proof of application SUBMISSION for each to MedHub and you're done!

You will receive PDF copies of your official enrollment approval letters for each application about 10-14 days after. When you receive them, please send each to Elle with the following naming conventions:

• Medicaid Letter - "Last Name_First Name_Medicaid"
• Medicare Letter - "Last Name_First Name_Medicare