Vacation/Educational Leave Change and Jeopardy Special Requests 

19-20 Vacation/Ed Leave Change, Jeopardy Protection, and Day off Inpatient/Required Rotation Requests

Vacation & Educational Leave Rules:

Interns and residents receive 21 calendar days of paid vacation and 7 calendar days of paid educational leave; each of these weeks must consist of 2 weekend days and 5 week days. These weeks must be scheduled from Monday through Sunday unless special permission has been given from the Housestaff Office.

You must take 2 of these vacation weeks during your clinic-heavy blocks. Winter Break weeks count as clinic. You must take 1 vacation week during an elective-heavy block and your educational leave week must also occur during an elective-heavy block.

Vacations may not be taken from ward/required rotations. Please see section on “coverage swaps” for an option during ward/required rotations.

Academic presentations and conference attendance during all electives, including research, count toward your 7 days of educational leave. You must use ed leave or vacation to cover weekday absences on all electives including research. 

Those applying for fellowship should also schedule 1 week off for the end of the year (regardless of your rotation), in the event that you will need to move. This will be adjusted following the Match.

You cannot take 2 weeks off within a single block without special approval from the Housestaff Office.

Please see the 2019 Leave Policy for more information.

Change Requests:

All schedule and vacation/ed leave changes must be confirmed through the Housestaff Office and published on AMION. We suggest that you do not make travel arrangements until your changes have been approved.

Vacation & Ed Leave during Elective:

Surveys will be sent out quarterly to collect vacation and educational leave change requests affecting electives occurring in certain months. These surveys do not collect requests to change vacation occurring during clinic.

  • Vacations and educational leave from July through September will be considered final upon publication on AMION.
  • The survey to solicit changes affecting the Oct 28th - Jan 6th blocks will be sent out in mid-July.
  • The survey to solicit changes affecting the Feb 3rd – Mar 30th blocks will be sent out in mid-April.
  • The survey to solicit changes affecting the Apr 27th – May 25th blocks will be sent out in mid-January.
  • Changes requested outside of the survey with between 45 and 90 days’ notice will only be approved if the elective can accommodate. These requests should be directed to Nicole.Goodwin@cuanschutz.edu in the Housestaff Office. 
  • Changes requested with less than 45 days’ notice cannot be accommodated, as clinic will have already scheduled patients during your add-back half day.

For changes to vacation affecting clinic

  • Changes requested more than 45 days in advance should be submitted to your clinic director first. If the request is approved, email Nicole.Goodwin@ucdenver.edu in the Housestaff Office with your clinic director cc’ed so it can be updated on AMION.
  • Any requests made less than 45 days in advance will be automatically denied due to patients already being scheduled. 

If your change affects the jeopardy call system, it is your responsibility to arrange for alternate coverage (not the responsibility of the Program or Chief Residents).  

Requesting Jeopardy Protection:

On the vacation and educational leave change surveys you can also request to be protected from being placed on the jeopardy schedule during your elective(s).

PGY 1s and PGY 2s:

On the original 19-20 vacation/ed leave survey, you chose one of your two electives during 19-20 to be protected from jeopardy in its entirety. On the other elective (the elective on which you will be assigned to the jeopardy schedule) if there are 1-2 days that you would also like to have protected, you can indicate these on the following surveys:

  • The survey to solicit requests affecting the Oct 28th -  Jan 6th blocks will be sent out in mid-Julu
  • The survey to solicit requests affecting the Feb 3rd – Mar 30th blocks will be sent out in mid-April.
  • The survey to solicit requests affecting the Apr 27th – May 25th blocks will be sent out in mid-January.

PGY 3s:

  • The survey to solicit requests affecting the Oct 28th -  Jan 6th blocks will be sent out in mid-July.
  • The survey to solicit requests affecting the Feb 3rd – Mar 30th blocks will be sent out in mid-April.
  • The survey to solicit requests affecting the Apr 27th – May 25th blocks will be sent out in mid-January.

Requesting Day off of Ward/Required Rotation:

On the vacation and educational leave change surveys you can also request that one of your 4 days off during an inpatient/required block falls on a certain date:

  • The survey to solicit requests affecting the Oct 28th -  Jan 6th blocks will be sent out in mid-July.
  • The survey to solicit requests affecting the Feb 3rd – Mar 30th blocks will be sent out in mid-April.
  • The survey to solicit requests affecting the Apr 27th – May 25th blocks will be sent out in mid-January.

Rules for Coverage Swaps:

  • The coverage swaps system can be used by residents for shorter absences related to personal or professional reasons.
  • The coverage can be for 1, 2, or 3 days.
  • Rules for covering someone else:
    • You are not allowed to miss more than 1 day of clinic or more than 2 days of an elective to cover someone else.
    • You are not allowed to miss OBMT in order to cover for someone else.
    • Those on ED cannot miss an ED shift to cover for someone on wards. You should only cover when you are not scheduled for an ED shift.
  • Rules for requesting coverage from a co-resident:
    • We encourage you to try to swap with residents on ED or research blocks. 
    • You are not allowed to request more than 2 coverage swaps during the academic year.
    • You will not be “charged” vacation or educational leave days for a coverage swap.
  • Approval Rules:
    • Must be approved by the Chief Residents at impacted sites.
    • Must notify Nicole Goodwin (Nicole.Goodwin@cuanschutz.edu) of any swaps as soon as approved by Chief Residents.
    • Must be arranged at least 3 months in advance.