Dossier Preparation*
*Updated as of June 4, 2025
Dossiers must be prepared for appointments and promotions to Associate Professor and Professor, regardless of track, as well as for tenure awards, and are due in the Office of Faculty Affairs by October 31 of each year, though earlier submissions may result in more rapid review by the Faculty Promotions Committee. Each department has an earlier deadline for submission of the dossier review by the department evaluation committee, prior to submission to the Office for Faculty Affairs.
All dossiers are submitted electronically, using Interfolio Review, Promotion and Tenure®, an electronic submission and routing platform. Department administrators are responsible for providing faculty with information on submission of their dossier through this system. The "Interfolio" tab also provides information regarding the Interfolio Review, Promotion and Tenure® system.
New Dossier Compilation Resources | Beginning July 1, 2025
For additional information on updates to the promotion process, please visit our Promotion Updates page.
Document | Usage |
Template for faculty to create their CV abstract *Tenure Awards only | |
| Recommendations for faculty CV formatting | |
| Dossier Checklist* | Appointment, promotion and tenure dossier checklist |
| Cover Letter for Promotion - TTE Track* | Provides suggested format and instructions for the cover letter for appointments or promotions in the Tenured and Tenure-Eligible track |
| Cover Letter for Promotion - CP Track* | Provides suggested format and instructions for the cover letter for appointments or promotions in the Clinical Practice track |
| Cover Letter for Promotion - RP Track* | Provides suggested format and instructions for the cover letter for appointments or promotions in the Research Professor track |
| Personalized Promotions Matrix Template* | Template for faculty to create their Personalized Promotions Matrix. Instructions for completion are on the 2nd tab. |
| Promotion Criteria* | 2025 Promotion Criteria |
| SOM Faculty Tracks 2025 | Describes the available ranks within the promotion tracks available to SOM Faculty |
| Provides information on how to create links for publications to be included in a dossier | |
| 2021 Matrix mapped to Promotion Criteria* | 2021 Promotion Criteria Matrix has each criterion matched to the corresponding item in the 2025 Promotion Criteria for easy conversion from one matrix format to the other |
| Defining Scholarship | Recommendations to help faculty document 'scholarship.' |
| Guide to Writing Your Cover Letter - Scholarly Activity | The “Research or Other Scholarly Activity" section of your cover letter is where you describe your scholarly work - that is, publications and other “products” that reflect the scholarship of discovery, teaching, integration, or application, as defined in the School of Medicine Rules. |
| Guide to Writing Your Cover Letter - Teaching | Coming soon! |
| Guide to Writing Your Cover Letter - Clinical Activity | The "Clinical Activity" Section of your cover letter is where you describe your efforts an accomplishments as a clinician and clinical program leader. |
| Guide to Supplemental Materials | Supplemental Materials provide supporting documentation for the accomplishments described in your C.V. and cover letter. |
| Guide to Writing Your Cover Letter - Investigators and Research-Intensive Faculty | Faculty who are primarily focused on Research can use this reference to assist in generating their cover letter. |
Dossier Compilation Resources | Legacy Materials
The Dossier Preparation Guide (PDF) provides
important information and examples for preparing promotion and tenure dossiers. We highly recommend that you review this document before you begin to compile your dossier.
Additional documents which can be useful in compiling your dossier include:
Document | Usage |
Presents examples of various levels of accomplishment in the areas of teaching, research, clinical activity, scholarship and service. It is not exclusionary, but is intended to assist faculty, department chairs and promotion committees in matching candidates’ accomplishments to the promotion criteria. | |
| Dossier Checklist | Appointment, promotion and tenure dossier checklist. |
| Outlines the three different promotion series that are available to SOM faculty. | |
Template for faculty to create their CV abstract *Tenure Awards only | |
| Recommendations for faculty CV formatting. | |
| Provides information on how to create links for publications to be included in a dossier. | |
| Clinical Portfolio Format Guide | Provides suggested formatting for clinicians' portfolios. |
| Teaching Portfolio Format Guide | Provides suggested formatting for teachers' portfolios. |
Promotion Matrix Table Templates | Legacy Materials
The table below contains Promotion Matrix Table Templates for each of the areas of accomplishment listed in the Promotion Criteria Matrix. These templates are intended to assist faculty in documenting their areas of excellence and meritorious accomplishments for their promotion dossier. There are separate templates for "excellence" and "meritorious" accomplishments.
Teaching | Clinical Activity | Research & Scholarship | Service |
| Teaching Excellence | Clinical Excellence | Research & Scholarship Excellence | Service Excellence |
| Teaching Meritorious | Clinical Meritorious | Research & Scholarship Meritorious | Service Meritorious |