Promotion Process

The procedures for appointment and promotion to the Associate Professor and Professor level in the three faculty series, as well as the award of tenure, are fully outlined in the School of Medicine Rules.

The deadline for submission of dossiers for appointments and promotions to Associate Professor and Professor, as well as the award of tenure, which are to be effective July 1st, are due in the Office of Faculty Affairs by October 31st.  Note that deadlines for submission of dossiers to your Departmental Advisory Committee will be earlier than this deadline.  For detailed information on preparation of dossiers, please see the Dossier Preparation page.

Review for Promotion to Associate Professor, Associate Research Professor, and Associate Professor of Clinical Practice

Review for promotion to Associate Professor, Associate Research Professor, or Associate Professor of Clinical Practice, may occur whenever the faculty member meets the specified criteria (see Promotion Criteria tab on this page), but normally the review must begin by the beginning of the seventh year of service as Assistant Professor. Faculty members who are not promoted to Associate Professor during the seventh year at the rank of Assistant Professor will be given one year’s notice of non-renewal.

Request for Probationary Period Extension

A three-year extension to the seven-year probationary period may be granted before the candidate’s dossier is received by the SOM Faculty Promotions Committee, in accordance with current policies, which are contained in the School of Medicine Rules. Departments should submit a completed Request for Probationary Period Extension to Cheryl Welch (, Director of Faculty Affairs.

Comprehensive Mid-Term Review

All Assistant Professors and Assistant Research Professors must undergo a Comprehensive Mid-Term Review, which should be done in the 3rd or 4th year of the Assistant Professor or Assistant Research Professor appointment.  The evaluation is detailed and comprehensive and resembles a "mock" promotion review. A committee evaluates faculty member performance in teaching, research/scholarship, and service.

Process for Promotion - Shared Responsibilities

The Process for Promotion – Shared Responsibilities is a guide to the different responsibilities of the individual faculty member, the Department, and the School with regard to promotion to Associate Professor.

Faculty Affairs – School of Medicine

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