If you are traveling internationally, you also need to submit an International Travel Authorization Request in Concur. Please email Erika.szekely@cuanschutz.edu so she can assist.
Review the PSC travel website and make sure to follow all policies related to booking travel: https://www.cu.edu/psc/travel
Trips that are booked outside of the allowable business travel dates for a conference (see when can I book my tickets for).
Travel that departs/arrives to airports other than Denver International Airport.
Trips that involve extra travel days, this could be before, after or during the conference period.
Yes! You can combine personal and business travel but you need to obtain the proper documentation ahead of time. If your trip involves personal travel you need flight comparison quotes to show there is no cost increase caused by your personal travel.
REMINDER: Failure to follow PSC personal travel booking guidelines and/or obtain proper flight comparison quotes for personal travel prior to trip will result in flights not being covered by university funds.
Flights must be purchased to arrive at the conference destination the day before and depart the day the conference ends or if the conference ends late in the day the following day. Any flights that are outside of this time frame or depart or return to any airport other than Denver International Airport will be considered Personal Travel.
Anytime personal travel is combined with business travel the traveler will need to obtain a comparison quote obtained prior to or at the time of booking from Concur or CBT documenting the cost of the business-only fare. The quote must show that there is no cost increase caused by the personal travel itinerary. Please reach out to Erika if you require flight comparison quotes.
The comparison airfare quote is required whether or not you need to reimburse the university for additional costs. The comparison quote must be attached to the trip expense report on all combined business/personal trips.
REMINDER: Failure to follow PSC personal travel booking guidelines and/or obtain proper flight comparison quotes for personal travel prior to trip will result in flights not being covered by university funds.
Yes, all flights must be purchased through Christopherson Business Travel. If you feel there is a reason you need to purchase your flights via another method, reach out to Erika.
Itemized receipts
Credit card statement showing purchases
If you book a hotel, you must have an itemized receipt that breaks down the charges per night
Conference itinerary
Flight comparison quotes if applicable
REMINDER: Reimbursements MUST be submitted within 90 days of returning from a conference. If expenses are processed later than 90 days this will result in tax implications.
