Student, Faculty, and Staff Resources
Campus Resources
| Resource | Description |
| AAMC Appropriate Treatment of Research Trainees | |
| AAMC Compact between Graduate Students and their Research Advisors | |
| Academic Calendars* | |
| Academic Catalog* | |
| Badging* | |
| Bursar* | |
| Career Development Office* | The mission of the CDO is to help CU Anschutz research graduate students and postdoctoral fellows acquire the non-science skills and experiences they need to successfully transition in their careers, both inside and outside of academia. The CDO strives to supplement the world-class research training at our institution with world-class "non-bench" training, making our alumni highly sought after employees in a myriad of professions. |
| Financial Aid* | |
| Guide to Financial Aid for Graduate Students | |
| Graduate School* | |
| Graduate Faculty Appointments* | Faculty must have a GFA in order to mentor students, teach courses, or sit on student committees. To add a GFA contact SOM-ORE@cuanschutz.edu or your Program Administrator |
| International Student & Scholar Services* | ISSS provides immigration and advising services for F-1 or J-1 student visas, J-1 exchange scholar visas, H-1B temporary worker visas, lawful permanent resident visas, and LPR-employment-based visas. |
| Maxient | The ORE Maxient Form is for students, faculty, and staff to share any concern or report any type of issue or concern about oneself or others. Once submitted, the form will be routed to the corresponding Program Director and Program Administrator for follow up. If an individual prefers NOT to notify the program, they may select "ORE" from the Program list and the form will instead be routed to the ORE Assistant Dean for Student Affairs. |
| Office of Disability and Inclusion* | The ODAI recognizes, welcomes, and celebrates disability as an integral part of a diverse health professions campus and workforce. To facilitate inclusion, ODAI partners with students and programs to identify opportunities to create and promote meaningful access. |
| Ombuds* | The Ombuds Office acts as a no-barrier, first-stop for students, faculty and staff seeking guidance, information and insight from a trusted advisor who is:
|
| Parking Office* | Parking on the Anschutz Medical Campus requires a parking pass or daily payment |
| Registrar* | The Registrar Office manages student enrollment, course registration, and residency concerns |
| Registrar Resources Page* | |
| School of Medicine* | The ORE falls under the umbrella of the School of Medicine |
| Student Affairs* | |
| Student Health Insurance* | All students are required to maintain health insurance while at AMC. Health insurance is automatically provided to predoctoral students unless explicitly waived. |
| Tuition and Fees* |
Forms
| Resource | Description |
| Student Progression | |
| Application for Admission to Candidacy* | Application for students applying for degree candidacy. Link redirects to the Graduate School Forms Page to search by the name of the form. |
| Exam Request Form* | Use this form when scheduling a comprehensive exam or dissertation defense. Link redirects to the Graduate School Forms Page to search by the name of the form. |
| Fourth Rotation Request | When a student has not matched and/or requires an additional rotation to make the important selection of PhD mentor, the Program Director should submit this form to request financial support from ORE for a Fourth Rotation. |
| ORE Grading of 8990 Thesis Research Form | Effective Fall Semester 2024, 8990 courses will assign a letter grade each semester that thesis research is performed. A letter grade allows clear feedback in realtime about whether progress has been satisfactory and supports successful completion of PhD training. |
| ORE Rotation Request Form | Students fill out this form when they have identified their rotation mentor. Please follow Program specific guidelines, including the submission deadline. |
| Predoc Financial Support Agreement | Faculty mentors who choose to take on a new predoctoral mentee need to fill out this financial support agreement. Please work with the Program Administrator to route the Form via Docusign. |
| Predoc Financial Support Agreement for Co-Mentors | Faculty mentors who choose to take on a new predoctoral mentee need to fill out this financial support agreement. Please work with the Program Administrator to route the Form via Docusign. |
| Seminar Flyer Request | *coming soon* |
| Course Management | |
| Course Offering Request Form | This ORE form is completed online by the Director of an ORE or ORE program course. Once the form is completed, the information routes directly to the appropriate ORE program PA. The information provides the PA with the details required that the course is offering is correctly set up for students to register, lists the correct instructors, and is properly configured for course evaluations (if desired from ORE). In addition, the form allows for collection of syllabi that are required for compliance with our accreditation. Finally, the form provides the PA information needed to make appropriate room reservations for the course and a 3 month lead time helps Pas reserve the requested rooms before others snatch them up. If this is a new course, the ‘New Course Proposal Form’ (an online Registrar’s form) also needs to be submitted, ~ 5 months before the start of the semester in which the new course will run. |
| New Instructor/Advisor Request Form | *coming soon* |
| New Course Proposal Form* | To propose a new, or alter the underlying structure, of a course, use this form out of the Registrar Office |
| Recruitment/Admissions | |
| Achievement Plus (A+) and Hirs Nomination Instructions 2024 | Instructions for submitting nominations for A+ and Hirs offers. |
| Slot Allocation | Programs submit this form to share their program’s application and student data to support ORE in the slot allocation process. |
| Student Badging Request | Request a new or updated badge. Mandatory for new ORE students. |
| Miscellaneous | |
| Employee/Student Reimbursement Request | This form can be used by students and faculty to request support in submitting a reimbursement request. |
| Form for Approval of External Employment | Students requesting additional employment approval should work with the Program Administrator to route the Form via Docusign. |
| Non-Employee Reimbursement Request | |
| Scholarship and Student Award Distribution Request | Programs may use this form to submit all award requests, including Resiliency Awards, for students, faculty, and staff via this form. |
| Student Emergency Relief Request | ORE Student Relief Fund is intended to help meet the financial needs of Basic Science graduate students who encounter an emergency situation resulting in unforeseen expenses during their degree program. This fund is only for ORE PhD students. |
Handbooks and Websites
| Resource | Description |
| ORE Handbook | The ORE Handbook is the guiding handbook for all ORE programs. Program policies can be more stringent than the ORE Handbook, but not less |
| Current Program Handbooks and Websites (Program websites post handbooks to their sites) | |
| Biomedical Science | Handbook Program Website |
| Cancer Biology | Handbook Program Website |
| Cell Biology, Stem Cells, and Development | Handbook Program Website |
| Computational Bioscience | Handbook Program Website |
| Human Medical Genetics and Genomics | Handbook Program Website |
| Immunology | Handbook Program Website |
| Integrated Physiology | Handbook Program Website |
| Microbiology | Handbook Program Website |
| Molecular Biology | Handbook Program Website |
| Neuroscience | Handbook Program Website |
| Pharmacology & Molecular Medicine | Handbook Program Website |
| Rehabilitation Science | Handbook Program Website |
| Structural Biology, Biochemistry and Biophysics | Handbook Program Website |
Policies and Procedures
| Resource | Description |
| Recruitment | |
| Application Review Policy | In alignment with the School of Medicine Application Review Policy, this policy is established to safeguard the confidentiality of applicant information and materials submitted as part of the application process, and to ensure compliance with data protection and privacy regulations. |
| Direct Admits | This form formalizes the expectations of the student, mentor and program for a student that enters a program via the Direct Admit path that allows them to begin in year one to work with their chosen thesis mentor. Typically, such students have a prior working experience with the mentor so that that student and mentor have experience working with each other that supports the Direct Admit choice. |
| Deferred Admissions Policy | An offer of admission to a PhD Program of the ORE is for entry in the upcoming Fall semester. Upon receiving an offer of admission, some students may have special circumstances that lead them to consider deferring matriculation. Program Directors should submit the Deferred Admissions Form by April 1st. |
| Student Criminal and Disciplinary History Procedures | These are the University of Colorado’s School of Medicine, Office of Research Education (ORE) accompanying procedures (Procedures) to the University of Colorado’s APS 8004: Procedures for Assessing Student Applicant Criminal/ Disciplinary History (Policy). |
| Student Progression | |
| Changing Mentors | Changing mentors is discouraged as it can be detrimental to the education of the student and the cohesiveness of the lab. In cases where it is necessary, these changes must conform to ORE policy |
| Fourth Rotations | Predoctoral students who are unable to secure a research lab position after three rotations may be eligible for a fourth rotation |
| Graduate Student External Employment | Predoctoral students in the ORE may maintain external employment provided it meets ORE policy |
| PhD Mentors Leaving the Institution | Faculty mentoring predoctoral students who retire or leave the university for other reasons have responsibilities to the students and to the ORE |
| Remote Learning | Courses may only be run virtually if they meet specific requirements |
| Tuition and Fee Waivers | This policy pertains to the use of tuition waivers to cover the costs of School of Medicine (SOM)Office of Research Education (ORE) courses. |
| Miscellaneous | |
| Conflict of Interest and Undue Influence for Thesis Committees | Faculty members of a thesis committee need to carefully consider if they harbor any conflicts of interest or other bias that would interfere in providing assessment, candid feedback and advice about the student’s progress. To act in the best interest of the student’s PhD training, in some cases, such a faculty member may need to decline to be a member of the student's committee. |
| CU Inclusive Syllabus Template | The Anschutz Campus drafted an inclusive syllabus and ORE is strongly encouraging its use. |
| Graduate School Policies* | ORE programs are subject to the policies of the Graduate School as well as the Office of Research Education. Additional Graduate School resources can be found here |
| Graduate School Policies (ORE Relevant Excerpts) | These are the sections of the Graduate School policies and procedures that are most relevant to students and faculty in the Office of Research Education. Please note, students still have to adhere to the full set of Graduate School policies and procedures. |
| Grading of 8990 Thesis Research Courses | Effective Fall Semester 2024, students enrolled in 8990 courses will receive a letter grade each semester that thesis research is performed. A letter grade allows clear feedback in real time about whether progress has been satisfactory and supports timely and successful completion of PhD training. |
| ORE Procedure for Requesting a Personal Leave of Absence | |
| ORE Personal Leave of Absence Form | The Office of Research Education and the Graduate school allow students to take a personal leave of absence, due to circumstances that impact their ability to participate in their graduate education that are not appropriate for Medical or Parental leave. This provides an opportunity for students to take an extended break (up to one year) to handle personal issues and subsequently resume their graduate studies. |
| ORE Policies and Procedures | The Office of Research Education (ORE) PhD programs are affiliated with the University of Colorado Anschutz Medical Campus Graduate School. As affiliated-programs, ORE PhD programs must comply with the Policies and Procedures of the CU Anschutz Graduate School. |
| ORE Policy-Student Support Post-Defense | As students approach their defense it is important to discuss the logistics of that transition with their PI. Specifically, after the student has defended and met all the conditions to be awarded their PhD, it should be agreed when they will leave the lab and their appointment and stipend etc. be terminated. Continued funding of a student after a successful defense is at the discretion of the PI and dependent on available funds. |
| ORE Process for Requesting a Medical Leave of Absence | PhD students may experience medical and/or psychological conditions that significantly impair their ability to perform their laboratory work, attend classes or fulfill Program requirements as per the Program Handbook. Such situations may require a student to take time away (MLOA) from their PhD studies to allow them to focus on their heath and wellbeing. |
| ORE Rotation Guidelines | This document is a general overview of the process for students transitioning to their thesis lab. |
| School of Medicine Policies | ORE programs are subject to the policies of the Medical School as well as the Office of Research Education. |
| Student Emergency Aid Fund | The ORE Student Relief Fund is intended to help meet the financial needs of Basic Science graduate students who encounter an emergency situation resulting in unforeseen expenses during their degree program. This is only for students in the ORE. |
* - Indicates a resource that is not managed by the Office of Research Education. In case of a broken link, please notify us at SOM-ORE@cuanschutz.edu